Multiple Transactions for One Bank Entry in Xero

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In this quick video, I will show you how to allocate multiple accounts to one payment.

Sometimes you will want to split one payment up over multiple accounts – like an expense claim.

Alternatively you might want to apply the payment over departments using tracking categories.

Transcription

In this video I am going to show you how to allocate multiple transactions for one bank entry.

Sometimes you will want to split up one payment over multiple accounts like an expense claim; alternatively you may want to split the payment over departments using the tracking categories function.

Let’s see how we do it – first we find the transactions – down the bottom here there is one for MCA Cleaning for $170.55 – so what we can do is just apply that to cleaning, but we can only apply it to one of the regions in the tracking categories – what we can do instead is click ‘add details’ and it will bring up a bigger screen where you can add in multiple amounts.

So we are going to apply one quarter over each of the four regions. We can use the calculator function and we will apply this to east side, north side, south and we use the calculator function again just to make sure we get the exact amount and we will apply it to the west coast.

We click ‘save transaction’ and then reconcile. So there we have allocated the payment over multiple tracking categories.