Coronavirus-Reasons why you need a cloud based office




With the Coronavirus (Covid-19) pandemic worldwide, businesses are being hit hard especially the ones that don’t provide flexible working conditions.

That is why it is so important to keep up with technology, so if there is any situation where staff need to work from home, they are able to without disruption to the business. Currently the government has not announced all staff need to work from home but many offices globally have taken actions into their own hands to minimise spread and asked staff to work from home. We are lucky at Dolman Bateman that all our staff are able to work remotely due to our efficient cloud systems put into place. Having a firm that is technologically advanced with up to date software has many benefits. If you haven’t adapt to the changing times, then it’s time to get your office prepared and start putting systems in place. Every delay leads to lost income, and decrease in efficiency and performance.


Cloud-based software is accessed via the Internet, so all your files will be accessible from any where as long as you have internet connection. Employees and employers can work remotely and this access can play an important part to improving productivity.

The cloud also provides the ability to work from anywhere, from any device, at any hour during the day. Employees today expect to always be connected – and the cloud makes that possible. So, whether your training team is out on location or your working parents need to stay home with sick kids, the cloud enables them to be productive in their downtime.


Instead of physically saving each document by filing them in a wall of filing cabinets, having everything digitally saved on a secure cloud service can free up space around the office, and more efficiently use the space you already have. Rather than using an entire room to house servers and data centers, and clogging rooms and hallways with bulky cables, you can have a much smaller IT footprint with wireless devices and limited servers on your premises.


Cloud computing does not require large upfront investments of capital resources to purchase servers, install cables/cords or buy software licenses. You pay a monthly usage fee to your preferred cloud provider, and they take care of the costs associated with purchasing, operating and maintaining the infrastructure that supports your cloud-based activities.

By storing all your data in the cloud, those physical servers aren’t needed anymore, and neither are the maintenance costs, staffing costs, replacement costs and infrastructure costs associated with them.

Physically backing up data can be expensive. There’s a cost for the hardware and software you use – and in the event of a disaster, there are the costs of data recovery. From the hardware investment to the personnel required to maintain the infrastructure, on-site storage costs add up.

With cloud computing, your server space and costs can be shared with other cloud users, resulting in more efficient utilisation of equipment and lower costs.


Cloud computing protects your business from hardware failure to prevent file loss. The cloud is the ultimate backup system to prevent this kind of loss with multiple redundancies built into its data center.

Cloud computing also protects you from hackers and data breaches. With the cloud, you have outsourced this security to a team of professionals who stay up-to-date with all the complexities of an ever-changing threat environment.


A cloud based working environment can keep your employees connected and productive, regardless of where they are working. They can communicate and share via the cloud, and can enhance the quality of work and at the same time decrease the amount of time it takes to complete projects.

The traditional collaboration method often requires files to be emailed back and forth between employees. In that situation, only one employee can work at a time, and a file can end up with a number of different versions, formats, names and storage locations. Cloud computing simplifies and organizes group collaboration by allowing multiple employees to work from one centrally stored document.


Cloud computing enables employees to work from home, without interrupting productivity. An employee can access their workstation remotely just as though they were sitting at their desk.


Traditionally, whatever tech you bought in the office will stay as that unless you hire an IT to come and physically swap out old software with new, or if you have cabinets full of documents, well then you cant update that at all. With a cloud based system at work, you can simply ask for automatic updates included in your service fee. You can get regular updates with the latest technology as well as upgrade to servers and computer processing power.

If you have any questions on how to increase efficiency and decrease costs, call us at Dolman Bateman for some financial advice.


This information is not to be relied upon without speaking to your accountant, tax agent or financial adviser depending on the advice